Chocolate Festival Traders Information

Festival Dates: Wednesday 27th to Sunday 31st March

Festival Market Location
The Festival is in York City Centre and the market is located on Parliament Street (YO1 8RS)


Blake Street Entrance

Festival location

Please note: The city centre has vehicle access restrictions. It is very likely you will receive a fine if you do not adhere to them
– York City Centre, no access between 10.30am and 5pm.
– Coppergate (close to the festival site and different to the above), No access between 8am to 6pm

Set Up
Traders must confirm with festival staff their pitch location before setting up. You may be asked to move if location is wrong.

Traders can arrive for set up:
– Evening prior to the festival starting, between 5pm to 7pm (you can still be setting up after this time)
– The morning of the festival start, after 8am
Arrival outside of these times is not allowed unless you have pre arranged an alternative time with the festival.

During the festival traders can if needed, come to the site before 10am
Unless absolutely necessary, we would discourage you from trying to access the site after 5pm during the festival with the exception of set up / pack down days.

Please take note of vehicle movement for the festival site further down the page.

Stand Appearance
We expect stalls and display stands to be clean, professional looking, well constructed and with good signage. We reserve the right to refuse participation if these standards are not complied with.

For traders providing their own marquee / trailer, it is also very important that stands must be secure, even in adverse weather. It is the traders’ responsibility to provide appropriate weights and other equipment to keep your marquee / trailer and equipment stable and secure.

As this is a Chocolate Festival it is important that Chocolate is prominently on display.

Please note that A boards are not permitted in York City Centre, and that display boards are within trading units

Trading Hours
10am to 5pm
Trading can continue later than 5pm is you so wish but must be no later than 9pm
(with the exception of the last day where pack down will commence at 5pm)

Licensing – For traders selling alcohol, you do not need a TENS
– The Festival’s Designated Premises Supervisor (DPS) is Michael Hjort (Festival Director), 07766651761
– Trading will be conducted under the Make It York Premises Licence (No: CYC – 010893)
– Challenge 25 system and display of poster are obligatory
– Please make sure all your staff are aware of the above points and have a copy of Alcohol Retailers Notice

Close Down / Pack Down
The market closes each day at 5pm, no vehicle should be on site before then.
On the last day of the festival all traders, stock and equipment must be removed from the site that night.

Overnight security will be in place. However traders should take responsibility for their own space / products as the Festival shall not be liable for any damage to property / products.

Event Manager Contact
The duty manager can be contacted on 01904 635149 (Micheal) or 07801820057 (Lynn)
The duty manager in general can be located at the information point (see market plan when published for location)

Water Tap Location
Black bollard near M&S on Parliament Street
Black bollard in front of Browns on St Sampsons Square

Waste Bin Location
The festival will provide bins for general waste, dry recycling, and glass recycling.
(see market plan when published for location)
Please note:  If you can take your own rubbish home it would be appreciated. If you’re using our bins please take up as little space as possible by flattening boxes etc.

Vehicle Movement & Parking
Vehicle movement

For contractors and traders setting up with trailers / large scale heavy equipment
1. All vehicles must report to the event team for briefing on arrival.
Any movement from the public highway on to the festival site must be under the guidance of the event team.
2. All vehicles must arrive at the site within the designated times allocated by the event team.
3. All vehicles must enter and depart the site by identified routes.
4. Vehicles must not exceed 5 mph on site and loading areas, and must not reverse unless supervised.
5. No vehicles will be allowed access to the site or to move on the site once the event has opened for public admission, and may only be moved under the guidance of site control.

For traders stocking / restocking stands
Vehicle access to the festival site will be prohibited. All vehicles should park on the public highway and stock should be carried to the stand. Traders are advised to come with appropriate staffing levels and/or equipment such as trolleys to help with the movement of stock.

No parking of trader’s vehicles are allowed on the festival site.
Information on CYC car parks can be found at this link

A parking permit for discounted parking at St Georges Field is provided for traders 

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