Festival Glassware Scheme
A government ban on a range of polluting single-use plastics is now in place. The operational arrangements for the provision of branded plastic “glasses” at the Food Festival would be as follows:
Summary for operators: The “glassware” is on free hire from us on condition that you charge a £2 deposit per glass to the customers and the customers can redeem this from you on return of the glass to you. You can return broken / damaged glasses to us, so there is no reason that the system will cost you anything to run. We will run a daily cleaning service for the glasses (if required).
Ordering and Branding: The Food Festival orders a range of branded plastic “glasses” specifically designed for the event. These glasses would be unique and easily identifiable as belonging to the festival.
Range of Glassware: The festival can provide; Pint to Brim, Half Pint, 250ml Stacking Wine, 120ml Flute
Free of Charge to Participating Bars: The festival provides these branded glasses to the participating bars free of charge. The purpose is to offer a sustainable alternative to single-use plastic cups and enhance the festival experience for customers.
We strongly advise vendors bring a large quantity of £2/£1 coins with them to facilitate deposits
Each vendor will be provided with the number of glasses initially requested, and a box for dirty glasses. It is up to the vendor to confirm the number of each type of glass delivered to them. Additional glasses can be requested over the course of the festival.
£2 Deposit System: When a customer purchases a drink at one of the bars, they pay a £2 deposit for the branded glass. This deposit encourages customers to return the glass rather than discarding it, reducing waste. Posters explaining the system will be provided to you to display, however bar staff need to be able to explain the system to customers.
Redemption of Deposits: Customers have the option to return the glasses to any participating bar or the information point and redeem their £2 deposit. This incentivizes customers to return the glasses and ensures the smooth operation of the system. So, bar operators need to be prepared to take glasses – even if they are not using that variety of glass.
Daily Collection of Dirty Glasses: At the end of each day (or more frequently if required), all dirty glasses returned by customers are collected by the festival staff. Vendors will be provided with a receipt for the number of glasses they believe to be returning if they have independently kept count.
Following collection glasses will be counted, thoroughly washed and prepared for reuse, and returned. We are happy to count glasses in front of vendors however, normally this will usually be undertaken at St Crux. Generally, we will replace glasses with an equal number of clean glasses of the same type (unless the vendor is not using this type of glass or requests a different number). There will be a receipt system for the delivery/return of all glasses. Please speak to a member of Festival staff as soon as possible if you believe there to be any discrepancies in the number of glasses you should receive, and the number of glasses delivered.
Calculation of Balances: At the end of the event, the festival calculates the balance of glasses issued to and returned from all the participating bars. Any glasses that were not returned are considered as purchased by the bars. The bars will of course already have any surplus of £2 deposits paid.
Charging Bars for Unreturned Glasses: The bars are then charged £2 per item for any glasses that were not returned by customers. This ensures that the festival recovers the cost of the unreturned glasses. The bars will have had use of the glasses free of charge, the Festival will gain the income from any customer who has taken the glass as a souvenir. We will accept the return of accidentally damaged glasses.
Souvenir Option: Customers also have the choice to keep the branded glasses as a souvenir if they wish, even though returning them would entitle them to a deposit refund. We would ask the Bars to be prepared to sell clean glasses at £2 (or in exchange for a dirty glass) if the customer wants to do this.
By implementing this operational arrangement, the Food Festival promotes sustainability, potentially earns some income, reduces waste, and provides a unique and memorable experience for both customers and bars participating in the event.