September Festival Traders Information

Festival Dates: Friday 19th to Sunday 28th September
Weekend Traders: Friday 19th to Sunday 21st and/or Friday 26th to Sunday 28th

Festival Market Location
The Festival is located in York City Centre and the market is located on Parliament Street (YO1 8RS), and St Sampson’s Square (YO1 8RN)

Site Plan and Traders Pitch List 

ON ARRIVAL, YOU MUST ENTER THE SITE VIA BLAKE STREET 

THEN DAVYGATE

Please note: The city centre has vehicle access restrictions. It is very likely you will receive a fine if you do not adhere to them
– York City Centre, no access between 10.30am and 5pm.
– Coppergate (close to the festival site and different to the above), No access between 8am to 6pm

Set Up
Traders must confirm with festival staff their pitch location before setting up. You may be asked to move if location is wrong.

Traders can arrive for set up:
1. Evening before your first day of trading – arriving between 5pm to 7pm
2. Morning of your first day of trading – arriving from 8am (festival opens at 10am)
Arrival outside of these times is not allowed unless you have pre arranged an alternative time with the festival.

During the festival traders can if needed, come to the site before 10am
Unless absolutely necessary, we would discourage you from trying to access the site after 5pm during the festival with the exception of set up / pack down days.

Please take note of vehicle movement for the festival site further down the page.

Stand Appearance & Set Up
We expect stalls and display stands to be clean, professional looking, well constructed and with good signage. We reserve the right to refuse participation if these standards are not complied with.

Please note that A boards are not permitted in York City Centre, and that display boards are within trading units

Adverse weather:
It is also very important that stands must be safe & secure, even in adverse weather.
– High winds: Make sure your stand has appropriate weights and other equipment to keep your marquee / trailer and equipment stable and secure.
– Flooding: Due to unlevel ground, the festival site does flood during heavy rain. Make sure your stock and equipment are off the ground.

Trading Hours
– 10am to 5pm
– Trading can continue later than 5pm is you so wish but must be no later than 9pm

Street Food Traders: Area A (Entertainment Marquee) and Area C (St Sampsons Square)
– 11am to 7pm, with the exception of the final Sunday which will be 5pm
– These areas are open until 9pm with a live music programme each evening, and trading can be continued until then if you wish.
– We understand that demand will not be until later in the day and therefore don’t expect service from 11am. We do expect to see traders preparing and advertising their menus no later than 11am.

Licensing – For traders selling alcohol, you do not need a TENS
– The Festival’s Designated Premises Supervisor (DPS) is Michael Hjort (Festival Director), 07766651761
– Trading will be conducted under the Make It York Premises Licence (No: CYC – 010893)
– Challenge 25 system and display of poster are obligatory
– Please make sure all your staff are aware of the above points and have a copy of Alcohol Retailers Notice

Close Down / Pack Down
No vehicle should be on site before 5pm.
On the first Sunday for weekend traders and on the last day of the festival for all traders, stock and equipment must be removed from the site that night.

Security
Overnight security will be in place. However traders should take responsibility for their own space / products as the Festival shall not be liable for any damage to property / products.

Event Manager Contact
The duty manager can be contacted on 07766651761 (Michael) or 07801820057 (Lynn)
The duty manager in general can be located at the information point (see market plan when published for location)

Water Tap Location
Black bollard near M&S on Parliament Street
Black bollard in front of Browns on St Sampsons Square

Waste Disposal and Collection
The festival will provide bins for general waste, cardboard/paper recycling, and glass recycling.
(see market plan when published for location)
Please note:
If you can take your own rubbish home it would be appreciated.
If you’re using our bins please take up as little space as possible by flattening boxes etc.

Vehicle Movement & Parking

Vehicle movement:
Footstreet hours for York City Centre are between 10.30am to 5pm
The festival site is designated as the pedestrian areas on Parliament Street and St Sampsons Square.
Outside of the footstreet hours, traders (and any other vehicles) have access to the surrounding highways and associated available laybys.

1. No vehicles allowed on the festival site (pedestrian areas) between the hours of 10am and 5pm.
2. Outside of those hours, ideally vehicles should park on the surrounding public highway and equipment / stock should be carried on to the festival site. Traders are advised to come with appropriate staffing levels and/or equipment such as trolleys to help with the movement from vehicle to stand pitch.
3. If any movement from the public highway to the festival site (pedestrian areas) is deemed necessary, this must be under the guidance of the event team.
4. Traders must also ask for assistance when preparing to leave the site.
5. Vehicles must not exceed 5 mph on the festival site.
6. For set up, all vehicles must report to the event team for briefing on arrival. You may be instructed to leave the area or park up and wait if there is congestion on the site.
6a. All vehicles must arrive at the site within the designated times allocated by the event team.
6b. All vehicles must enter and depart the site by identified routes.

Parking:
No parking of trader’s vehicles are allowed on the festival site.
Information on CYC car parks can be found at this link

Traders Parking permit for discounted parking at St Georges Field