Traders Terms and Conditions

These are the Terms and Conditions / Booking Conditions that traders should adhere to:

1. Opening Days
You must trade on all the days you have booked.

2. Opening and Closing Times
Trading may take place from 8am on each day. No trading can take place after 9pm

Easter Festival – Trading hours publicised are 10am to 5pm
YFF Taster Festival – Trading hours publicised are 10am to 5pm
YFF Main Festival – Trading hours publicised are 10am to 5pm or 11am to 7pm (dependent on which area)

3. Clearance Period
On your final day of trading you must vacate the stall within one hour of the day’s closure to allow time for the Street Cleaners to fully sweep the area.

4. Servicing
Vehicles should be removed immediately upon loading or unloading.

The City Centre is pedestrianised between 10.30am to 5pm on ALL days
During these times there should be no market vehicles in the area. Any “topping up” therefore, if required, must take place outside these times.

5. Encroachment / Storage
Building out beyond the limitations of the allocated stall area will not be permitted.

6. Cancellation Policy for Market space Reservations of market stands will lapse if payment is missed, 100% of the fee is required before any stand space is confirmed.
100% refunds if cancelled before 1st May (YFF Taster Festival) / 1st August (YFF Main Festival), 3 weeks prior to Easter Festival.
50% if cancelled at least three weeks before opening day of event (YFF Taster and Main Festival).
No later refunds.

7. Refunds
No refunds can be made for circumstances beyond our control (e.g. bad weather / number of customers etc).

B. STALL HOLDERS Each Stallholder shall:
1. Indemnity / Insurance
Be in possession of Third Party Public Liability Insurance in the sum of £5 million and indemnify the City of York Council, Make It York and York Food Festival against any claims whatsoever as may arise as a result of using the stall.

2. Paperwork
All stall holders are required to fill out a document submission form regarding food hygiene, health & safety, sale of alcohol etc. The form can be found online – Document Submission Form

3. Alcohol sellers are asked to ascent to the following:
As a retailer/trader I will be responsible for the lawful running of my stall. I will at all times keep the Premises Licence Holder and the designated Premises Supervisor fully indemnified against all actions, proceedings, claims, fines, costs and expenses, which they or any of them may be liable to incur arising out of any offence committed under the Licensing Act 2003, with respect to my participation in York Food and Drink Festivals

4. Sub-Letting
Ensure that no assignment or sub-letting of the stalls occurs.

5. Good Order
Be solely responsible for keeping and maintaining proper order on the stall.

6. Nuisance etc.
Ensure that nothing shall be done to cause nuisance or annoyance to members of the public, the Council’s representatives or other traders, or to contravene any statute, by-law or regulation of the Council.

7. Litter
Ensure that no litter is unnecessarily deposited and take all reasonable steps to prevent the deposit of such. Upon cessation of the Market remove any litter or rubbish from the stall area and leave it in a clean and tidy condition..

8. Electrical Equipment
Ensure all electrical equipment is either still under warranty or has been PAT tested and has the correct documentary evidence.

9. Management
Comply immediately with such requests by the Event Manager, City Centre Manager, any authorised officer of the City of York Council, Make It York or Food Festival as may be necessary for the good management of the Market.